COPPS is the College Online Policy and Procedure System. Questions about COPPS should be directed to copps@lanecc.edu.
View information about adopting and changing procedures and policies
All administrative policies and procedures appear alphabetically in the table below. Click a table header to sort by that column.
| Title |
Type |
Responsible Body |
|---|---|---|
| Information Technology: Banner User | Policy | Infrastructure Council |
| Editorial Communications | Policy | College Council |
| Information Technology: Software Purchasing and Requests | Policy | Infrastructure Council |
| Syllabus Policy | Policy | Faculty Council |
| Harassment Based on Race or Ethnicity or National Origin: General | Policy | Human Resources |
| Sustainability: Energy Conservation | Policy | Infrastructure Council |
| Equipment: Personal Use | Policy | College Council |
| Capital Assets Inventory | Policy | College Council (BDS) |
| Travel Advisories | Policy | College Council |
| Information Technology: Wireless Communication | Policy | Infrastructure Council |
| Accessibility of Student Services | Policy | Student Success Council |
| Scholarships | Policy | Student Success Council |
| Acoso basado en la orientación sexual, identidad de género, expresión de género, religión o discapacidad | Policy | Human Resources |
| Distance Education: Regular and Substantive Interaction | Policy | Faculty Council |
| Printer and Copier Management | Policy | Infrastructure Council |
| News Media Relations and College Spokespersons | Policy | College Council |
| Academic Integrity | Policy | Faculty Council |
| Student Intellectual Property and Copyright Policy | Policy | Faculty Council |
| Student Pronouns | Policy | Student Success Council |
| Affirmative Action and Equal Employment Policy | Policy | Human Resources |
| Sustainability | Policy | Infrastructure Council |
| Student Government | Policy | Student Success Council |
| Freedom of Inquiry and Expression | Policy | College Council |
| Grades: Final Grade Records | Policy | Faculty Council |
| Credit for Prior Learning | Policy | Faculty Council |
| Hours: 30th Ave Campus | Policy | Infrastructure Council |
| Harassment, Sexual: General | Policy | Human Resources |
| Student Electronic and Digital Communications | Policy | Student Success Council |
| Digital Identity Management | Policy | Infrastructure Council |
| Harassment based on Sexual Orientation, Gender Identity, Gender Expression, Religion, or Disability | Policy | Human Resources |
| Organizations | Policy | Student Success Council |
| Student ID | Policy | Student Success Council |
| Travel Authorization | Policy | College Council (BDS) |
| Employee Communications | Policy | Infrastructure Council |
| Classrooms: Food and Drink | Policy | Infrastructure Council |
| Student Technology Fee Allocation | Policy | Infrastructure Council |
| Open-Access Restroom | Policy | Infrastructure Council |
| Drones and Unmanned Aerial Vehicles (UAV): Use on Campus | Policy | Infrastructure Council |
| College-wide Survey Policy | Policy | College Council |
| Art on Campus | Policy | Infrastructure Council |
| Naming Buildings and Facilities | Policy | Infrastructure Council |
| Instructor Accessibility - Office Hours | Policy | Academic Affairs |
| Field Trip | Policy | Student Success |
| Smoking Policy - Tobacco Free Campus | Policy | College Council |
| Information Technology: Technology Use Rights and Responsibilities | Policy | Infrastructure Council |
| Technology Accessibility | Policy | Infrastructure Council |
| Information Technology: Virtual Private Network (VPN) | Policy | Infrastructure Council |
| myName | Policy | Student Success Council |
| Student Records | Policy | Student Success Council |
| Solicitation of Funds | Policy | College Council |
| College Address and Letterhead for Personal Correspondence, Use of | Policy | College Council |
| Student Identity Verification Policy | Policy | Student Success Council |
| Bias Incident | Policy | Diversity Council |
| Consultants | Policy | College Council (BDS) |
| Purchases: Recycled Paper | Policy | College Council (BDS) |
| Information Technology: Hardware Acquisition | Policy | Infrastructure Council |
| Privacy | Policy | College Council |
| Information Technology: Bring Your Own Device (BYOD) Wireless Access | Policy | Infrastructure Council |
| Copier Management | Policy | College Council (BDS) |
| Space Assignment Policy | Policy | Infrastructure Council |
| Final Course Grade Appeal Policy | Policy | Faculty Council |
| Facilities: Use of Facilities and Public Spaces for External Groups | Policy | College Council |
| Information Technology: Administrative Computer System Baseline Modification | Policy | Infrastructure Council |
| Admissions | Policy | Student Success Council |
| Nondiscrimination on the Basis of Gender Identity | Policy | Diversity Council |
| Accounts Receivable Billing | Procedure | College Finance/Bursar |
| Student Activity Fee | Procedure | Student Life and Leadership |
| Affirmative Action Guidelines and Complaint Procedure | Procedure | Affirmative Action/Diversity/Equal Opportunity |
| Gift Purchases | Procedure | College Finance |
| College-wide Survey Procedure | Procedure | Institutional Research |
| Dependent Tuition Waiver | Procedure | Veterans Education Benefits Certification Office/Registrar |
| Disabilities: Discrimination and Retaliation against Students with Disabilities is Prohibited | Procedure | Center for Accessible Resources |
| Employee Work Schedules | Procedure | Human Resources |
| Graffiti Response | Procedure | Facilities Management and Planning |
| Declaración de no discriminación | Procedure | Human Resources |
| Student Evaluation of Instruction | Procedure | Academic and Student Affairs |
| Disabilities: Service Animals | Procedure | Center for Accessible Resources |
| Employment References | Procedure | Human Resources |
| Curriculum Committee | Procedure | Academic Affairs |
| Non-Discrimination on the Basis of Gender Identity | Procedure | Office of Diversity, Equity, and Inclusion |
| Insurance: Property and Liability | Procedure | Human Resources |
| Overtime for Classified and Management Support Employees Who Teach | Procedure | Human Resources |
| Employee Job Descriptions | Procedure | Human Resources |
| Distribution of Literature | Procedure | Student Life and Leadership Development |
| Procedimiento de reclamos del estudiante | Procedure | Academic and Student Affairs |
| Information Technology: Software Requests | Procedure | Information Technology |
| Employee Resignations | Procedure | Human Resources |
| Vehicle Identification | Procedure | Facilities Management and Planning |
| Grades: Definitions | Procedure | Enrollment Success/Registrar |
| Public Records Requests | Procedure | Marketing and Public Relations |
| Independent Study | Procedure | Academic and Student Affairs |
| Information Technology: System Access | Procedure | Information Technology |
| Payroll Deductions | Procedure | Human Resources |
| Information Technology: E-Mail Distribution Guidelines | Procedure | Information Technology |
| Equipment: Disposal | Procedure | Facilities Management and Planning |
| Information Technology: Virtual Private Network (VPN) Procedure | Procedure | Information Technology |
| Performance Evaluations | Procedure | Human Resources |
| Copyrighted Materials: Reproduction | Procedure | Printing and Graphics |
| Emergency Messages to Students | Procedure | Enrollment Services/Registrar |
| Disabilities: Accessibility Statements for Students and Community | Procedure | Center for Accessible Resources |
| Minimum Course Qualifications | Procedure | Academic and Student Affairs |
| Moving Expense Reimbursements | Procedure | Human Resources |
| Facilities: Use in General | Procedure | Facilities Management and Planning |
| Banking, Cash Receipts and Disbursements | Procedure | College Finance |
| Archives | Procedure | Archives |
| Dual Credit | Procedure | Academic and Student Affairs |
| Sexual Misconduct, Sexual Harassment and Gender-Based Discrimination Complaint Process | Procedure | Human Resources |
| Department Hours of Operation and Department Closures | Procedure | Human Resources |
| Mailing Procedures | Procedure | Facilities Management and Planning |
| Contract Approvals | Procedure | Finance & Operations |
| Instructor Application and Qualifications: Continuing Education | Procedure | Academic and Student Affairs |
| Procedures: Adding, Revising or Deleting | Procedure | President’s Office |
| Grades: Posting Publicly | Procedure | Enrollment Success/Registrar |
| Exchange of Staff With Other Institutions | Procedure | Human Resources |
| Satisfactory Academic Progress Standards-Early Outreach Intervention | Procedure | Financial Aid |
| Building Keys and Access Cards | Procedure | Public Safety, Facilities Management and Planning |
| Transportation Fee Allocation | Procedure | Institute for Sustainable Practices |
| Personal Services Screening and Selection | Procedure | Purchasing Services |
| Research: Authorization to Conduct | Procedure | Institutional Research |
| Grades: Academic and Degree Appeals | Procedure | Enrollment Success/Registrar |
| Disabilities: Confidentiality and Access to Records for Students with Disabilities | Procedure | Center for Accessible Resources |
| Bloodborne Pathogens: Exposure | Procedure | Human Resources |
| Animal Neglect | Procedure | Public Safety |
| Heat Illness Prevention Plan | Procedure | Human Resources |
| Student Immunizations | Procedure | Health Clinic |
| Substitute Instructors | Procedure | Human Resources |
| Sexual Misconduct and Stalking | Procedure | Public Safety |
| Shared Governance Appeal Procedure | Procedure | Human Resources |
| Insurance: Non-Employee Claim | Procedure | Human Resources |
| Hiring Rates: Faculty Positions | Procedure | Human Resources |
| Vehicles: Licensing and Insurance | Procedure | Facilities Management and Planning |
| Protection from Wildfire Smoke | Procedure | Human Resources |
| Vehicle Regulations: Mary Spilde Downtown Center | Procedure | Public Safety |
| Sales and Advertising on Campus | Procedure | Student Life and Leadership Development |
| Pay: School Closure | Procedure | Human Resources |
| Printing: Stationery, Business Cards and Note Pads | Procedure | Marketing and Public Relations |
| Vehicles: Donated | Procedure | Facilities Management and Planning |
| Emergency: Medical | Procedure | Health Clinic |
| Medical Record Confidentiality | Procedure | Health Clinic |
| Leaves With and Without Pay | Procedure | Human Resources |
| Employment Category Changes | Procedure | Human Resources |
| Information Technology: Gramm-Leach-Bliley Act Compliance Procedures | Procedure | Information Technology |
| Course Inactivation and Reactivation | Procedure | Academic and Student Affairs |
| Building Access | Procedure | Public Safety |
| Employment Categories | Procedure | Human Resources |
| Printer and Copier Service and Repair | Procedure | Printing and Graphics |
| Facilities: Fees | Procedure | Facilities Management and Planning |
| Workload: Faculty | Procedure | Academic Affairs |
| Criminal Background Checks | Procedure | Human Resources |
| Flag Display | Procedure | Facilities Management and Planning |
| Purchases: Conflict of Interest | Procedure | Purchasing Services |
| Information Technology: Appropriate Use of Technology | Procedure | Information Technology |
| Fees: Special | Procedure | Academic and Student Affairs |
| Hiring: Internal Advertisement | Procedure | Human Resources |
| Awarding Posthumous Degrees | Procedure | Enrollment Success/Registrar |
| Contracting and Purchasing Process | Procedure | College Finance |
| Veterans Educational Benefits | Procedure | Veterans Education Benefits Certification Office/Registrar |
| Non-Teaching Work | Procedure | Academic Affairs |
| Audit A Class | Procedure | Enrollment Success/Registrar |
| Temporary Services | Procedure | Human Resources |
| Paychecks: Lane Automatic Direct Deposit (LADD) | Procedure | Human Resources |
| Information Technology: Computer Replacement | Procedure | Information Technology |
| Construction Administration | Procedure | Facilities Management and Planning |
| Petty Cash Funds | Procedure | College Finance |
| Proceso de reclamos por acoso y discriminación | Procedure | Human Resources |
| Disabilities: Providing Disability Accommodations for Students | Procedure | Center for Accessible Resources |
| Unemployment Claims | Procedure | Human Resources |
| Name Change: Department or Service | Procedure | Marketing and Public Relations |
| Damage or Loss of Materials | Procedure | Enrollment Services |
| Travel or Expense Reimbursement | Procedure | College Finance |
| Reclassification of Classified Positions | Procedure | Human Resources |
| Student Materials: Returning to Student | Procedure | Academic and Student Affairs |
| Facilities: Scheduling | Procedure | Facilities Management and Planning |
| Employee Layoffs: Grant-Funded | Procedure | Human Resources |
| Fixed Asset Inventory Process | Procedure | |
| Course Substitution | Procedure | Enrollment Success/Registrar |
| Guidance on Responding to On-site Law Enforcement or Government Agency Inquiries Regarding Immigration Sponsorship and/or Status | Procedure | President's Office |
| Lock-Out or Tag-Out | Procedure | Facilities Management and Planning |
| Title IX Coordinator, Title VII Coordinator, ADA Title II-504 Coordinator | Procedure | Human Resources |
| Construction-Related Disruptions | Procedure | Facilities Management and Planning |
| Gift and Donation Acceptance | Procedure | Lane Community College Foundation (LCC Foundation) |
| Hiring: Without Advertisement | Procedure | Human Resources |
| Advertising | Procedure | Marketing and Public Relations |
| Vehicles: Non-Motorized | Procedure | Public Safety |
| Lane Student Government Association: Vehicle Reservations | Procedure | Student Life and Leadership Development |
| Alcoholic Beverages on Campus | Procedure | |
| Medical Treatment of Minors | Procedure | Health Clinic |
| Overtime and Compensatory Time | Procedure | Human Resources |
| Personnel or Payroll Actions | Procedure | Human Resources |
| Information Technology: Non-staff Email Accounts | Procedure | Information Technology |
| Transcript Requests | Procedure | Enrollment Services |
| Lost and Found | Procedure | Public Safety |
| Retirement Celebrations | Procedure | Human Resources |
| Printer and Copier Supplies | Procedure | Printing and Graphics |
| Facilities: Funds | Procedure | Finance |
| Voter Registration | Procedure | Student Life & Leadership Development |
| Release of Student Records | Procedure | Enrollment Success/Registrar |
| Personnel Database | Procedure | Human Resources |
| Mechanical Breakdowns | Procedure | Facilities Management and Planning |
| Purchase Order Requirements | Procedure | Purchasing Services |
| Bias Incident Response | Procedure | Office of Equity and Inclusion & Student Affairs (interim) |
| Final Exam Schedule | Procedure | Academic and Student Affairs |
| Vehicle Regulations | Procedure | Public Safety |
| Volunteers | Procedure | Human Resources |
| Purchasing Solicitations: Requirements to Encourage Women Minority Owned and Emerging Small Businesses | Procedure | Purchasing Services |
| Crime Reporting | Procedure | Public Safety |
| Purchase Orders: Terms and Conditions | Procedure | Purchasing Services |
| Occupational Injuries and Illnesses | Procedure | Human Resources |
| Credit for Prior Learning Procedure | Procedure | Enrollment Success/Registrar |
| Food and Beverages Provided to Employees | Procedure | College Finance and Operations |
| Credit by Assessment (CBA) | Procedure | Enrollment Success/Registrar |
| Reassignment to Higher Classification: Temporary | Procedure | Human Resources |
| Employee Disciplinary Actions | Procedure | Human Resources |
| Course Catalog | Procedure | Academic and Student Affairs |
| Environmental Quality: Indoor | Procedure | Facilities Management and Planning |
| Independent Contractors | Procedure | College Finance |
| Communicable Diseases in the Workplace | Procedure | Health Clinic |
| Disabilities: Course Substitutions for Students with Disabilities Seeking an AAOT Degree at Lane | Procedure | Center for Accessible Resources |
| Employee Step Increases | Procedure | Human Resources |
| Marketing and Public Relations | Procedure | Marketing and Public Relations |
| Performance Hall Scheduling | Procedure | Performing Arts |
| Integrated Pest Management | Procedure | Facilities Management and Planning |
| Tuition and Fee Waivers | Procedure | Human Resources |
| Textbook Selection | Procedure | Academic and Student Affairs |
| Course Outlines and Statements of Course Objectives | Procedure | Academic and Student Affairs |
| Distribution of Newspaper Publications | Procedure | Facilities Management and Planning |
| Personnel Files | Procedure | Human Resources |
| Curriculum Approval Guidelines | Procedure | Academic Affairs |
| Grades: Changing | Procedure | Enrollment Success/Registrar |
| Active Duty Military and Military Reservist Release Time and Readmission for Student | Procedure | Student Affairs |
| Emergency Contact of Students | Procedure | Enrollment Services/Registrar |
| Testing and Assessment | Procedure | Testing |
| Cooperative Education | Procedure | Cooperative Education |
| Graduation Criteria | Procedure | Enrollment Services |
| Disabilities: Course Substitutions for Students with Disabilities Seeking a Terminal Degree at Lane | Procedure | Center for Accessible Resources |
| Workload Limits for Hourly Classified Employees | Procedure | Human Resources |
| Print and Digital Marketing Materials | Procedure | Marketing and Public Relations |
| Waste: Hazardous | Procedure | Facilities Management and Planning |
| Instructional Room Scheduling | Procedure | Enrollment Success/Registrar |
| Harassment and Discrimination Complaint Process | Procedure | Human Resources |
| Personal Items in Instruction: Use | Procedure | Academic and Student Affairs |
| Employee Promotions | Procedure | Human Resources |
| Information Technology: Administrative Computer System Baseline Modification Procedure | Procedure | Information Technology |
| Drops, Withdrawals, and Student Responsibility for Registration, Tuition and Fees | Procedure | Enrollment Success/Registrar |
| Substance Abuse Prevention Statements | Procedure | Mental Health and Wellness Center |
| Insurance: Vehicles | Procedure | Human Resources |
| Mandatory Child Abuse Reporting | Procedure | Human Resources |
| Refunds: Continuing Education | Procedure | Continuing Education |
| Student Organizations Guidelines | Procedure | Student Life and Leadership |
| International Students | Procedure | International Programs |
| Employee Layoffs and Recall | Procedure | Human Resources |
| Textbook Order Schedule | Procedure | Titan Store |
| Purchase Orders | Procedure | Purchasing Services |
| Off-Air and Online Video Content Recording and Use | Procedure | Academic Technology |
| Grades and Attendance: Summer Term | Procedure | Academic and Student Affairs |
| Refunds: General | Procedure | College Finance/Bursar |
| Reclassification of Management Positions | Procedure | Human Resources |
| Audiovisual Equipment Checkout | Procedure | Information Technology |
| Vehicle (Motor Pool) Scheduling and Use | Procedure | Facilities Management and Planning |
| Hazard Communication Plan | Procedure | Facilities Management and Planning |
| Lane Weekly | Procedure | President's Office |
| Animals | Procedure | Facilities Management and Planning |
| Credit by Examination (CBE) | Procedure | Enrollment Success/Registrar |
| Insurance Benefits | Procedure | Human Resources |
| Photo Identification Card | Procedure | Student Affairs |
| Employee Terminations | Procedure | Human Resources |
| Classroom Visitors | Procedure | Academic and Student Affairs |
| Disabilities: Americans with Disabilities Act Complaint Procedure | Procedure | Center for Accessible Resources |
| Facilities Management Team | Procedure | Facilities Management and Planning |
| Financial Records and Account Numbering | Procedure | College Finance |
| Course Syllabus Information | Procedure | Academic and Student Affairs |
| Reassignments | Procedure | Human Resources |
| Trespass Notice | Procedure | Public Safety |
| Hiring Process | Procedure | Human Resources |
| Hiring Rates: Classified Positions | Procedure | Human Resources |
| Smoking Procedure: Tobacco Free Campus | Procedure | Academic and Student Affairs |
| Space Assignment Procedure | Procedure | Facilities Management and Planning (FMP) |
| Student Rights and Conduct | Procedure | Academic and Student Affairs |
| Employee Grievances | Procedure | Human Resources |
| Library: Overdue and Unreturned Materials | Procedure | Library |
| Printer and Copier Billing and Rates | Procedure | Printing and Graphics |
| Equipment: Loans to Students | Procedure | College Finance/Bursar |
| Citation Hearing Committee | Procedure | |
| Grades: Pass-No Pass Option | Procedure | Enrollment Success/Registrar |
| Invoice Payment | Procedure | College Finance |
| Information Technology: Banner Access Requests | Procedure | Information Technology |
| Schedule Changes | Procedure | Enrollment Success/Registrar |
| Disabilities: Academic Accommodations and Auxiliary Aids and Services for Students | Procedure | Center for Accessible Resources |
| Retirement | Procedure | Human Resources |
| Logo | Procedure | Marketing and Public Relations |
| Waste: Infectious | Procedure | Facilities Management and Planning |
| Nondiscrimination Statement | Procedure | Human Resources |
| Academic Requirements Review Committee Authority | Procedure | Enrollment Success/Registrar |
| Sale to Students of Staff Prepared Instructional Materials | Procedure | Academic and Student Affairs |
| Emergency Plan | Procedure | Finance & Administration |
| Disabilities: Accommodating Employees | Procedure | Human Resources |
| Information Technology: CALEA Exemption Status | Procedure | Information Technology |
| Curriculum Development: Hourly Rate | Procedure | Academic Affairs |
| Incomplete Grade | Procedure | Enrollment Success/Registrar |
| Insurance: Stolen Property | Procedure | Human Resources |
| Employee Class Descriptions | Procedure | Human Resources |
| Lane Student Government Association: Travel Agreements | Procedure | Student Life and Leadership Development |
| Student Complaint Procedure | Procedure | Academic and Student Affairs |
| Salary Schedules | Procedure | Human Resources |
| Deceased Student | Procedure | Enrollment Success/Registrar |
| Textbook Pricing | Procedure | Titan Store |
| Purchases: Capital Equipment | Procedure | Purchasing Services |
| Printer and Copier Requests | Procedure | Information Technology |
| Grant Development and Administration | Procedure | Academic and Student Affairs |
| Information Technology: Telephone Service | Procedure | Information Technology |
| Employee Voluntary Transfers | Procedure | Human Resources |
| Audiovisual Equipment Reservation | Procedure | Information Technology |
| Grade Appeal Procedure | Procedure | Student Affairs/Academic Affairs |
| Art on Campus Procedure | Procedure | Art & Applied Design |
| Records Management | Procedure | Archives |
| Employee Lateral Transfers | Procedure | Human Resources |
| Printing and Graphics Services | Procedure | Printing and Graphics |
| Outreach Credit Classes | Procedure | LCC at Florence |
| Payroll: ExpressLane Time Entry and Semi-Monthly Payroll | Procedure | Human Resources |
| Faculty Certification | Procedure | Academic and Student Affairs |
| Union Information Requests | Procedure | Human Resources |
| Discapacidades: Procedimiento de reclamos de la Ley para Estadounidenses con Discapacidades | Procedure | Center for Accessible Resources |
| Facilities: Maintenance and Operations | Procedure | Facilities Management and Planning |
| VISA Procurement Card (P-Card) | Procedure | College Finance |
| Income Credit Program | Procedure | College Finance |
| Course Outline Files | Procedure | Academic and Student Affairs |
| Accident Reporting | Procedure | Human Resources |
| Employee Directory | Procedure | Human Resources |
| Candles and Open Flame Devices: Use | Procedure | Facilities Management and Planning |
| Information Technology: Use of Services | Procedure | Information Technology |
| Selection of Faculty-Authored Texts | Procedure | Academic and Student Affairs |
| Deputy Clerks | Procedure | President’s Office |
| Subpoena | Procedure | Enrollment Services/Registrar |
| Independent Contractors: Definitions | Procedure | Human Resources |
| Library: Use and Borrowing Privileges | Procedure | Library |
| Residency Requirements | Procedure | Enrollment Success/Registrar |
