This procedure describes the process for requesting non-instructional use of Lane’s Main Campus, Cottage Grove, Florence, and Mary Spilde Downtown Center facilities.
General
Lane strives to maximize utilization of its facilities (see Facilities: Community Use). Non-instructional use of the college’s classrooms, conference rooms, and other facilities by college employees and by community groups is coordinated by Lane’s Event Scheduler to ensure orderly and optimal use of these facilities.
Lane’s academic classes have priority for room use and events may be moved based on class needs. Classrooms are available after the academic class schedule for the term is assigned each term.
Procedure for Scheduling
Lane staff can use the room requesting (i.e., event scheduling) system in 25Live to request use of a room. Community members seeking to use Lane facilities for meetings/events should contact Lane’s Event Scheduler. Lane staff who have questions about or need assistance using the room requesting system in 25Live for events are encouraged to contact the Event Scheduler. For academic scheduling questions contact the Academic Scheduler at schedulechanges@lanecc.edu.
Special Requirements
A "hold harmless" rental agreement will be required of any non-college group that use college facilities. A "hold harmless" agreement means that users agree to indemnify the college against any loss or damage and agree to hold the college harmless for incidents or accidents that may occur on the premises.
Rental rates and regulations on the use of Lane facilities are designed to partially or fully recoup the college’s normal cost of facilities upkeep. For a list of fees go to Facilities: Fees. A certificate of insurance coverage may also be required by the college from groups renting facilities or grounds.