College Online Policy & Procedure System
COPPS is the College Online Policy and Procedure System. Questions about COPPS should be directed to copps@lanecc.edu.
View information about adopting and changing procedures and policies.
Academics
- Academic Integrity - Policy, Faculty Council
- Classroom Visitors - Procedure, Academic and Student Affairs
- Cooperative Education - Procedure, Cooperative Education
- Course Catalog - Procedure, Academic and Student Affairs
- Course Outline Files - Procedure, Academic and Student Affairs
- Course Outlines and Statements of Course Objectives - Procedure, Academic and Student Affairs
- Course Syllabus Information - Procedure, Academic Affairs
- Curriculum Approval Guidelines - Procedure, Academic Affairs
- Curriculum Committee - Procedure, Academic Affairs
- Curriculum Development: Hourly Rate - Procedure, Academic Affairs
- Distance Education: Regular and Substantive Interaction - Policy, Faculty Council
- Faculty Certification - Procedure, Academic and Student Affairs
- Final Exam Schedule - Procedure, Academic and Student Affairs
- Grade Appeal Procedure - Procedure, Student Affairs/Academic Affairs
- Independent Study - Procedure, Academic and Student Affairs
- Instructor Accessibility - Office Hours - Policy, Academic Affairs
- Instructor Application and Qualifications: Continuing Education - Procedure, Academic and Student Affairs
- Library: Use and Borrowing Privileges - Procedure, Library
- Minimum Course Qualifications - Procedure, Academic and Student Affairs
- Non-Teaching Work - Procedure, Academic Affairs
- Outreach Credit Classes - Procedure, LCC at Florence
- Personal Items in Instruction: Use - Procedure, Academic and Student Affairs
- Syllabus Policy - Policy, Faculty Council
- Textbook Order Schedule - Procedure, Titan Store
- Textbook Selection - Procedure, Academic and Student Affairs
Facilities
- Construction Administration - Procedure, Facilities Management and Planning
- Construction-Related Disruptions - Procedure, Facilities Management and Planning
- Facilities Management Team - Procedure, Facilities Management and Planning
- Facilities: Maintenance and Operations - Procedure, Facilities Management and Planning
- Facilities: Scheduling - Procedure, Facilities Management and Planning
- Facilities: Use in General - Procedure, Facilities Management and Planning
- Graffiti Response - Procedure, Facilities Management and Planning
- Mechanical Breakdowns - Procedure, Facilities Management and Planning
- Naming Buildings and Facilities - Policy, Infrastructure Council
- Open-Access Restroom - Policy, Infrastructure Council
- Performance Hall Scheduling - Procedure, Performing Arts
- Space Assignment Policy - Policy, Infrastructure Council
- Space Assignment Procedure - Procedure, Facilities Management and Planning (FMP)
- Vehicle Identification - Procedure, Facilities Management and Planning
- Vehicles: Licensing and Insurance - Procedure, Facilities Management and Planning
Finance
- Accounts Receivable Billing - Procedure, College Finance/Bursar
- Banking, Cash Receipts and Disbursements - Procedure, College Finance
- Capital Assets Inventory - Policy, College Council (BDS)
- Consultants - Policy, College Council (BDS)
- Contract Approvals - Procedure, Finance & Operations
- Contracting and Purchasing Process - Procedure, College Finance
- Copier Management - Policy, College Council (BDS)
- Facilities: Funds - Procedure, Finance
- Financial Records and Account Numbering - Procedure, College Finance
- Fixed Asset Inventory Process - Procedure,
- Gift and Donation Acceptance - Procedure, Lane Community College Foundation (LCC Foundation)
- Gift Purchases - Procedure, College Finance
- Grant Development and Administration - Procedure, Academic and Student Affairs
- Income Credit Program - Procedure, College Finance
- Independent Contractors - Procedure, College Finance
- Invoice Payment - Procedure, College Finance
- Library: Overdue and Unreturned Materials - Procedure, Library
- Personal Services Screening and Selection - Procedure, Purchasing Services
- Petty Cash Funds - Procedure, College Finance
- Purchase Order Requirements - Procedure, Purchasing Services
- Purchase Orders - Procedure, Purchasing Services
- Purchase Orders: Terms and Conditions - Procedure, Purchasing Services
- Purchases: Capital Equipment - Procedure, Purchasing Services
- Purchases: Recycled Paper - Policy, College Council (BDS)
- Purchasing Solicitations: Requirements to Encourage Women Minority Owned and Emerging Small Businesses - Procedure, Purchasing Services
- Travel Authorization - Policy, College Council (BDS)
- Travel or Expense Reimbursement - Procedure, College Finance
- VISA Procurement Card (P-Card) - Procedure, College Finance
Health and Safety
- Accident Reporting - Procedure, Human Resources
- Animal Neglect - Procedure, Public Safety
- Animals - Procedure, Facilities Management and Planning
- Bloodborne Pathogens: Exposure - Procedure, Human Resources
- Building Access - Procedure, Public Safety
- Building Keys and Access Cards - Procedure, Public Safety, Facilities Management and Planning
- Candles and Open Flame Devices: Use - Procedure, Facilities Management and Planning
- Communicable Diseases in the Workplace - Procedure, Health Clinic
- Crime Reporting - Procedure, Public Safety
- Drones and Unmanned Aerial Vehicles (UAV): Use on Campus - Policy, Infrastructure Council
- Emergency Plan - Procedure, Finance & Administration
- Emergency: Medical - Procedure, Health Clinic
- Environmental Quality: Indoor - Procedure, Facilities Management and Planning
- Guidance on Responding to On-site Law Enforcement or Government Agency Inquiries Regarding Immigration Sponsorship and/or Status - Procedure, President's Office
- Hazard Communication Plan - Procedure, Facilities Management and Planning
- Heat Illness Prevention Plan - Procedure, Human Resources
- Hours: 30th Ave Campus - Policy, Infrastructure Council
- Insurance: Non-Employee Claim - Procedure, Human Resources
- Insurance: Property and Liability - Procedure, Human Resources
- Insurance: Stolen Property - Procedure, Human Resources
- Insurance: Vehicles - Procedure, Human Resources
- Integrated Pest Management - Procedure, Facilities Management and Planning
- Lock-Out or Tag-Out - Procedure, Facilities Management and Planning
- Medical Treatment of Minors - Procedure, Health Clinic
- Occupational Injuries and Illnesses - Procedure, Human Resources
- Protection from Wildfire Smoke - Procedure, Human Resources
- Sexual Misconduct and Stalking - Procedure, Public Safety
- Smoking Policy - Tobacco Free Campus - Policy, College Council
- Smoking Procedure: Tobacco Free Campus - Procedure, Academic and Student Affairs
- Student Immunizations - Procedure, Health Clinic
- Substance Abuse Prevention Statements - Procedure, Mental Health and Wellness Center
- Travel Advisories - Policy, College Council
- Trespass Notice - Procedure, Public Safety
- Vehicles: Non-Motorized - Procedure, Public Safety
- Waste: Hazardous - Procedure, Facilities Management and Planning
- Waste: Infectious - Procedure, Facilities Management and Planning
Human Resources
- Criminal Background Checks - Procedure, Human Resources
- Disabilities: Accommodating Employees - Procedure, Human Resources
- Employee Class Descriptions - Procedure, Human Resources
- Employee Directory - Procedure, Human Resources
- Employee Disciplinary Actions - Procedure, Human Resources
- Employee Grievances - Procedure, Human Resources
- Employee Job Descriptions - Procedure, Human Resources
- Employee Lateral Transfers - Procedure, Human Resources
- Employee Layoffs and Recall - Procedure, Human Resources
- Employee Layoffs: Grant-Funded - Procedure, Human Resources
- Employee Promotions - Procedure, Human Resources
- Employee Resignations - Procedure, Human Resources
- Employee Step Increases - Procedure, Human Resources
- Employee Terminations - Procedure, Human Resources
- Employee Voluntary Transfers - Procedure, Human Resources
- Employee Work Schedules - Procedure, Human Resources
- Employment Categories - Procedure, Human Resources
- Employment Category Changes - Procedure, Human Resources
- Employment References - Procedure, Human Resources
- Hiring Process - Procedure, Human Resources
- Hiring Rates: Classified Positions - Procedure, Human Resources
- Hiring Rates: Faculty Positions - Procedure, Human Resources
- Hiring: Internal Advertisement - Procedure, Human Resources
- Hiring: Without Advertisement - Procedure, Human Resources
- Independent Contractors: Definitions - Procedure, Human Resources
- Insurance Benefits - Procedure, Human Resources
- Leaves With and Without Pay - Procedure, Human Resources
- Mandatory Child Abuse Reporting - Procedure, Human Resources
- Moving Expense Reimbursements - Procedure, Human Resources
- Overtime and Compensatory Time - Procedure, Human Resources
- Overtime for Classified and Management Support Employees Who Teach - Procedure, Human Resources
- Pay: School Closure - Procedure, Human Resources
- Paychecks: Lane Automatic Direct Deposit (LADD) - Procedure, Human Resources
- Payroll Deductions - Procedure, Human Resources
- Payroll: ExpressLane Time Entry and Semi-Monthly Payroll - Procedure, Human Resources
- Performance Evaluations - Procedure, Human Resources
- Personnel Database - Procedure, Human Resources
- Personnel Files - Procedure, Human Resources
- Personnel or Payroll Actions - Procedure, Human Resources
- Reassignment to Higher Classification: Temporary - Procedure, Human Resources
- Reassignments - Procedure, Human Resources
- Reclassification of Classified Positions - Procedure, Human Resources
- Reclassification of Management Positions - Procedure, Human Resources
- Retirement - Procedure, Human Resources
- Salary Schedules - Procedure, Human Resources
- Substitute Instructors - Procedure, Human Resources
- Temporary Services - Procedure, Human Resources
- Title IX Coordinator, Title VII Coordinator, ADA Title II-504 Coordinator - Procedure, Human Resources
- Tuition and Fee Waivers - Procedure, Human Resources
- Unemployment Claims - Procedure, Human Resources
- Union Information Requests - Procedure, Human Resources
- Volunteers - Procedure, Human Resources
- Workload Limits for Hourly Classified Employees - Procedure, Human Resources
- Workload: Faculty - Procedure, Academic Affairs
Institutional Integrity
- Advertising - Procedure, Marketing and Public Relations
- Affirmative Action and Equal Employment Policy - Policy, Human Resources
- Affirmative Action Guidelines and Complaint Procedure - Procedure, Affirmative Action/Diversity/Equal Opportunity
- Archives - Procedure, Archives
- Bias Incident - Policy, Diversity Council
- Bias Incident Response - Procedure, Office of Equity and Inclusion & Student Affairs (interim)Diversity Council
- College Address and Letterhead for Personal Correspondence, Use of - Policy, College Council
- College-wide Survey Policy - Policy, College Council
- Copyrighted Materials: Reproduction - Procedure, Printing and Graphics
- Course Inactivation and Reactivation - Procedure, Academic and Student Affairs
- Department Hours of Operation and Department Closures - Procedure, Human Resources
- Disabilities: Americans with Disabilities Act Complaint Procedure - Procedure, Center for Accessible Resources
- Editorial Communications - Policy, College Council
- Equipment: Personal Use - Policy, College Council
- Facilities: Fees - Procedure, Facilities Management and Planning
- Facilities: Use of Facilities and Public Spaces for External Groups - Policy, College Council
- Food and Beverages Provided to Employees - Procedure, College Finance and Operations
- Freedom of Inquiry and Expression - Policy, College Council
- Harassment and Discrimination Complaint Process - Procedure, Human Resources
- Harassment Based on Race or Ethnicity or National Origin: General - Policy, Human Resources
- Harassment based on Sexual Orientation, Gender Identity, Gender Expression, Religion, or Disability - Policy, Human Resources
- Harassment, Sexual: General - Policy, Human Resources
- Logo - Procedure, Marketing and Public Relations
- Marketing and Public Relations - Procedure, Marketing and Public Relations
- Medical Record Confidentiality - Procedure, Health Clinic
- Name Change: Department or Service - Procedure, Marketing and Public Relations
- News Media Relations and College Spokespersons - Policy, College Council
- Non-Discrimination on the Basis of Gender Identity - Procedure, Office of Diversity, Equity, and Inclusion
- Nondiscrimination on the Basis of Gender Identity - Policy, Diversity Council
- Nondiscrimination Statement - Procedure, Human Resources
- Off-Air and Online Video Content Recording and Use - Procedure, Academic Technology
- Print and Digital Marketing Materials - Procedure, Marketing and Public Relations
- Printing: Stationery, Business Cards and Note Pads - Procedure, Marketing and Public Relations
- Privacy - Policy, College Council
- Procedures: Adding, Revising, or Deleting - Procedure, President’s Office
- Public Records Requests - Procedure, Marketing and Public Relations
- Purchases: Conflict of Interest - Procedure, Purchasing Services
- Records Management - Procedure, Archives
- Release of Student Records - Procedure, Enrollment Success/Registrar
- Research: Authorization to Conduct - Procedure, Institutional Research
- Retirement Celebrations - Procedure, Human Resources
- Sale to Students of Staff Prepared Instructional Materials - Procedure, Academic and Student Affairs
- Sales and Advertising on Campus - Procedure, Student Life and Leadership Development
- Selection of Faculty-Authored Texts - Procedure, Academic and Student Affairs
- Sexual Misconduct, Sexual Harassment and Gender-Based Discrimination Complaint Process - Procedure, Human Resources
- Shared Governance Appeal Procedure - Procedure, Human Resources
- Solicitation of Funds - Policy, College Council
- Student Pronouns - Policy, Student Success Council
- Student Records - Policy, Student Success Council
- Sustainability - Policy, Infrastructure Council
- Sustainability: Energy Conservation - Policy, Infrastructure Council
- Textbook Pricing - Procedure, Titan Store
- Transportation Fee Allocation - Procedure, Institute for Sustainable Practices
Miscellaneous
- Alcoholic Beverages on Campus - Procedure,
- Art on Campus - Policy, Infrastructure Council
- Art on Campus Procedure - Procedure, Art & Applied Design
- Citation Hearing Committee - Procedure,
- College-wide Survey Procedure - Procedure, Institutional Research
- Damage or Loss of Materials - Procedure, Enrollment Services
- Deputy Clerks - Procedure, President’s Office
- Distribution of Newspaper Publications - Procedure, Facilities Management and Planning
- Equipment: Disposal - Procedure, Facilities Management and Planning
- Exchange of Staff With Other Institutions - Procedure, Human Resources
- Flag Display - Procedure, Facilities Management and Planning
- Instructional Room Scheduling - Procedure, Enrollment Success/Registrar
- Lane Weekly - Procedure, President's Office
- Lost and Found - Procedure, Public Safety
- Mailing Procedures - Procedure, Facilities Management and Planning
- Printing and Graphics Services - Procedure, Printing and Graphics
- Vehicle (Motor Pool) Scheduling and Use - Procedure, Facilities Management and Planning
- Vehicle Regulations - Procedure, Public Safety
- Vehicle Regulations: Mary Spilde Downtown Center - Procedure, Public Safety
- Vehicles: Donated - Procedure, Facilities Management and Planning
Students
- Academic Requirements Review Committee Authority - Procedure, Enrollment Success/Registrar
- Accessibility of Student Services - Policy, Student Success Council
- Active Duty Military and Military Reservist Release Time and Readmission for Student - Procedure, Student Affairs
- Admissions - Policy, Student Success Council
- Audit a Class - Procedure, Enrollment Success/Registrar
- Awarding Posthumous Degrees - Procedure, Enrollment Success/Registrar
- Classrooms: Food and Drink - Policy, Infrastructure Council
- Course Substitution - Procedure, Enrollment Success/Registrar
- Credit by Assessment (CBA) - Procedure, Enrollment Success/Registrar
- Credit by Examination (CBE) - Procedure, Enrollment Success/Registrar
- Credit for Prior Learning - Policy, Faculty Council
- Credit for Prior Learning Procedure - Procedure, Enrollment Success/Registrar
- Deceased Student - Procedure, Enrollment Success/Registrar
- Dependent Tuition Waiver - Procedure, Veterans Education Benefits Certification Office/Registrar
- Disabilities: Academic Accommodations and Auxiliary Aids and Services for Students - Procedure, Center for Accessible Resources
- Disabilities: Accessibility Statements for Students and Community - Procedure, Center for Accessible Resources
- Disabilities: Confidentiality and Access to Records for Students with Disabilities - Procedure, Center for Accessible Resources
- Disabilities: Course Substitutions for Students with Disabilities Seeking a Terminal Degree at Lane - Procedure, Center for Accessible Resources
- Disabilities: Course Substitutions for Students with Disabilities Seeking an AAOT Degree at Lane - Procedure, Center for Accessible Resources
- Disabilities: Discrimination and Retaliation against Students with Disabilities is Prohibited - Procedure, Center for Accessible Resources
- Disabilities: Providing Disability Accommodations for Students - Procedure, Center for Accessible Resources
- Disabilities: Service Animals - Procedure, Center for Accessible Resources
- Distribution of Literature - Procedure, Student Life and Leadership Development
- Drops, Withdrawals, and Student Responsibility for Registration, Tuition and Fees - Procedure, Enrollment Success/Registrar
- Dual Credit - Procedure, Academic and Student Affairs
- Emergency Contact of Students - Procedure, Enrollment Services/Registrar
- Emergency Messages to Students - Procedure, Enrollment Services/Registrar
- Equipment: Loans to Students - Procedure, College Finance/Bursar
- Fees: Special - Procedure, Academic and Student Affairs
- Field Trip - Policy, Student Success
- Final Course Grade Appeal Policy - Policy, Faculty Council
- Grades and Attendance: Summer Term - Procedure, Academic and Student Affairs
- Grades: Academic and Degree Appeals - Procedure, Enrollment Success/Registrar
- Grades: Changing - Procedure, Enrollment Success/Registrar
- Grades: Definitions - Procedure, Enrollment Success/Registrar
- Grades: Final Grade Records - Policy, Faculty Council
- Grades: Pass-No Pass Option - Procedure, Enrollment Success/Registrar
- Grades: Posting Publicly - Procedure, Enrollment Success/Registrar
- Graduation Criteria - Procedure, Enrollment Services
- Incomplete Grade - Procedure, Enrollment Success/Registrar
- International Students - Procedure, International Programs
- Lane Student Government Association: Travel Agreements - Procedure, Student Life and Leadership Development
- Lane Student Government Association: Vehicle Reservations - Procedure, Student Life and Leadership Development
- myName - Policy, Student Success Council
- Organizations - Policy, Student Success Council
- Photo Identification Card - Procedure, Student Affairs
- Refunds: Continuing Education - Procedure, Continuing Education
- Refunds: General - Procedure, College Finance/Bursar
- Residency Requirements - Procedure, Enrollment Success/Registrar
- Satisfactory Academic Progress Standards-Early Outreach Intervention - Procedure, Financial Aid
- Schedule Changes - Procedure, Enrollment Success/Registrar
- Scholarships - Policy, Student Success Council
- Student Activity Fee - Procedure, Student Life and Leadership
- Student Complaint Procedure - Procedure, Academic and Student Affairs
- Student Evaluation of Instruction - Procedure, Academic and Student Affairs
- Student Government - Policy, Student Success Council
- Student ID - Policy, Student Success Council
- Student Identity Verification Policy - Policy, Student Success Council
- Student Intellectual Property and Copyright Policy - Policy, Faculty Council
- Student Materials: Returning to Student - Procedure, Academic and Student Affairs
- Student Organizations Guidelines - Procedure, Student Life and Leadership
- Student Rights and Conduct - Procedure, Academic and Student Affairs
- Subpoena - Procedure, Enrollment Services/Registrar
- Testing and Assessment - Procedure, Testing
- Transcript Requests - Procedure, Enrollment Services
- Veterans Educational Benefits - Procedure, Veterans Education Benefits Certification Office/Registrar
- Voter Registration - Procedure, Student Life & Leadership Development
Technology
- Audiovisual Equipment Checkout - Procedure, Information Technology
- Audiovisual Equipment Reservation - Procedure, Information Technology
- Digital Identity Management - Policy, Infrastructure Council
- Employee Communications - Policy, Infrastructure Council
- Information Technology: Administrative Computer System Baseline Modification - Policy, Infrastructure Council
- Information Technology: Administrative Computer System Baseline Modification Procedure - Procedure, Information Technology
- Information Technology: Appropriate Use of Technology - Procedure, Information Technology
- Information Technology: Banner Access Requests - Procedure, Information Technology
- Information Technology: Banner User - Policy, Infrastructure Council
- Information Technology: Bring Your Own Device (BYOD) Wireless Access - Policy, Infrastructure Council
- Information Technology: CALEA Exemption Status - Procedure, Information Technology
- Information Technology: Computer Replacement - Procedure, Information Technology
- Information Technology: E-Mail Distribution Guidelines - Procedure, Information Technology
- Information Technology: Gramm-Leach-Bliley Act Compliance Procedures - Procedure, Information Technology
- Information Technology: Hardware Acquisition - Policy, Infrastructure Council
- Information Technology: Non-staff Email Accounts - Procedure, Information Technology
- Information Technology: Software Purchasing and Requests - Policy, Infrastructure Council
- Information Technology: Software Requests - Procedure, Information Technology
- Information Technology: System Access - Procedure, Information Technology
- Information Technology: Technology Use Rights and Responsibilities - Policy, Infrastructure Council
- Information Technology: Telephone Service - Procedure, Information Technology
- Information Technology: Use of Services - Procedure, Information Technology
- Information Technology: Virtual Private Network (VPN) - Policy, Infrastructure Council
- Information Technology: Virtual Private Network (VPN) Procedure - Procedure, Information Technology
- Information Technology: Wireless Communication - Policy, Infrastructure Council
- Printer and Copier Billing and Rates - Procedure, Printing and Graphics
- Printer and Copier Management - Policy, Infrastructure Council
- Printer and Copier Requests - Procedure, Information Technology
- Printer and Copier Service and Repair - Procedure, Printing and Graphics
- Printer and Copier Supplies - Procedure, Printing and Graphics
- Student Electronic and Digital Communications - Policy, Student Success Council
- Student Technology Fee Allocation - Policy, Infrastructure Council
- Technology Accessibility - Policy, Infrastructure Council