Institutional Integrity



Primary Contact

Ian Coronado

Contact Email

Responsible Executive Authority

Vice President of Academic Affairs


The purpose of this procedure is to describe who may access archived materials, and the process for requesting access to, or donating, materials.


Collection Policy

The Archives identifies, collects and preserves materials that were created, received or used in the transaction of college business and which document the history, policies, services, programs, and activities of the college. The Archives also collects records of private origin which relate to the history of the college and its faculty, administration, board, staff, students, or alumni.

Reference and Use

All archival materials are open for research, except for those records exempt from disclosure by Oregon law or restricted under terms of the donor agreement. 

Contact the archivist by email with reference questions, records requests and requests for copies of records or photographs. Individual documents or folders will be scanned and returned via email. Requests for many documents or those requiring broad research access to a collection will require a visit to the Archives. Access to the Archives is by appointment only. Archival materials do not circulate and may not be checked out or borrowed. They must be used in the Archives under supervised conditions. Researchers must follow reference procedures designed to ensure the preservation of the records.


The Archives collects and preserves materials which have been created by college departments, programs or offices and have long-term administrative or historical value. Contact the archivist to transfer to Archives those records designated as "permanent" by the Records Retention and Disposition Schedule. Records transferred to Archives follow the same procedures outlined in "Transferring Records to the Archives" on the Records Management Procedures page.

Legal custody of the records is transferred from the creating department to Archives.


The Archives collects selected donations of personal papers or manuscripts that document the careers and contributions of individuals and organizations who have played a significant role in college history. 

Contact the archivist to discuss donations of personal papers and manuscripts to the Archives. Donations of personal or professional papers are documented with a Gift Agreement which transfers legal custody of the records to the college. 

See also Records Management.

Date Adopted

Saturday, May 1, 1999

Date Last Reviewed

Thursday, March 21, 2024