HR Forms Library

Looking for a form? You’re in the right place.
This library brings together the HR forms employees use most often in one convenient location. Forms are organized by topic to help you quickly find what you need. If you’re unsure which form to use, please reach out—your supervisor or the HR team are happy to help.

Benefit Forms

• Accommodation Forms
  • Employee Request for ADA Accommodation
  • Health Care Provider Questionnaire
  • Employee Request for Religious, Moral or Ethical Accommodation
• Health Insurance Forms
  • New Insurance Enrollment Application (for new employee enrollments)
  • Mid-Year Insurance Enrollment Change Form (for changes to existing enrollments)

If enrolling a domestic partner, please also complete the OEBB Affidavit of Domestic Partnership.
If removing a domestic partner because of separation, please complete the OEBB Termination of Domestic Partnership.

• Health Savings Account Enrollment/Change Form (for classified and management employees enrolled in Moda Medical Plan 6)
• Leave of Absence and PFML/OFLA/FMLA Forms
  • Request for Leave of Absence
  • Certification of Health Care Provider for Employee's Serious Health Condition - required when a leave request is due to the medical condition of the employee
  • Certification of Health Care Provider for Dependent's Serious Health Condition - required when a leave request is due to the medical condition of the employee’s family member
  • PFML Claim for Parental Leave
  • PFML Claim for Employee's Serious Health Condition
  • PFML Claim for Family Member's Serious Health Condition
  • Attestation for Affinity Relationship
• Life Insurance Beneficiary Designation
  • MyOEBB portal
• Medicare Notification - Creditable Rx Coverage
• PERS Forms
  • Tier 1 / Tier 2 Forms
  • OPSRP Forms
  • IAP Forms
• Section 125 Forms
  • Claim Form - access via the My Benefits online portal or through the P&A Group My Benefits mobile app
  • Direct Deposit Form - access via the My Benefits online portal or through the P&A Group My Benefits mobile app
  • Enrollment Form
  • Letter of Medical Necessity
• Tuition Waiver Forms
  • Part-time Employee Tuition Waiver
  • Family Tuition Waiver
  • Retiree Tuition Waiver
  • Goshen Fire Department Tuition Waiver (.pdf) (.doc)
  • College Now High School Teacher Tuition Waiver (.pdf) (.doc)

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Payroll Forms

• Confidentiality Statement
• Direct Deposit Authorization Form (.pdf) (.doc)
• Form I-9
• Federal Form W-4
• Oregon Form W-4
• Oregon Form W-4 Instructions
• FERPA Form (The Family Educational Rights and Privacy Act of 1974) (.pdf)
• Journal Entries (.pdf) (.doc)
• Part Time Statement of Appointment
• Personal Information Form
• Personnel Action Form
• Personal Cell Phone Allowance Agreement (.pdf)
• Salary Reduction Agreement Forms
  • Tax Sheltered Annuities - 403(b) Deduction Authorization Form
  • Deferred Compensation - 457 Deduction Authorization Form
• Student Worker Documentation Form (.pdf) (.doc)
• Student Worker Consent to Disclose - Waiver of FERPA Rights Form (.pdf) (.doc)
• Waiver of Liability Form for Volunteers (.pdf) (.doc)

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Recruitment Forms

• Employment Recommendation Form (.pdf) (.doc)
• Recruitment Process (.pdf) (.xls)
• Recruitment Report (.pdf) (.doc)
• Redacted Application FAQ
• Search Committee Agreement Form (.pdf) (.doc)
• Search Committee Confidentiality Form (.pdf) (.doc)

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Safety Forms

• Employee Accident/Incident Analysis Form
• Workers' Compensation 801 Form (choose the 801 form from the list) (fillable pdf)
• Mandatory Child Abuse Reporting FAQ
• New Employee Policy and Procedure Checklist (.pdf) (.doc)

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New Employee Forms

• FERPA Statement
• Information Confidentiality Statement
• New Employee Policy and Procedure & Mandatory Training Checklist
• Vector LMS Account Request

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Classified Employee Forms

• Classified Evaluation Forms
  • Classified Evaluation Form (.pdf)(.xlsx)
    • Classified Evaluation Appendix A - Action Plan to Improve Deficient Performance (.pdf) (.doc)
    • Classified Evaluation Appendix B - Professional Development Plan (.pdf) (.doc)
  • Performance Level Guidelines
• Classification / Reclassification Process Forms
  • Classification Review Form (.pdf) (.doc)
  • Job Description Questionnaire (.pdf) (.doc)
• Classified Step Advancement Request for an Advanced Degree

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Management and Management Confidential Forms

• Managers Performance Review Rating Scale Definition
• Performance Review Instrument (.pdf)
• Job Analysis Questionnaire (.pdf) (.doc)

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Faculty Forms

• Faculty Certification Form
• Faculty Developmental Evaluation Forms
  • Faculty Developmental Evaluation Checklist (.doc)
  • Faculty Evaluation Handbook (.doc)
  • Faculty Corrective Evaluation Handbook (.doc)
• Faculty Leave & Substitution Calculation - Article 32.6
• Faculty Pay Plan Change Request (.pdf) (.doc)
• Faculty Step Advancement Handbook (.pdf) (.doc)
• Request for RIF Report Review Form

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Part-time Faculty Forms

• Part Time Cancellation Process - Article 34.8
• Part Time Faculty Certification Form
• Part Time Faculty Evaluation Record Sheet (.doc)
• Part Time Placement Checklist Form (.doc)
• Part Time Statement of Appointment Form (.pdf) (.doc)
• Part Time Work Assignment - Article 34.2 (.pdf) (.doc)

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