HPHPEA Division Resources and Procedures

Accommodations in a clinical setting may be distinct from classroom accommodations, and may require additional planning and coordination due to the varying expectations across different clinical sites. Please refer to the Center for Accessible Resources process steps in theis document found by clicking this button:

Accommodation Process For Clinical Setting

Administrative Drop Deadlines 

Spring 2026: April 6th, 2026

Students who do not physically attend at least one class session during the first week or participate in an online class activity for online classes will be Administratively Dropped.

~Lane Community College, COPPS, Administrative Drops

If submitting prior to the above deadlines for each term, please submit a list of students to hpofficesupport@lanecc.edu including:

1) Class CRN

2) Student Full Name

3) Student L#

This can be an excel document, a highlighted class list, or another document that conveys the above information.

If submitting a list of students after the above deadlines for each term, please submit your Administrative Drops in the below form, available through a hyperlink:

Administrative Drops Form (link opens in new window via Softdocs)

Instructions if you need to submit the form yourself: Login to the CAS system after clicking the above link.

1) Enter your name and contact info

2) Select "No Override Required"

3) Select Option: "No-Show After Monday second week of"

4) Enter Student and Class Information

5) In the black menu on the bottom right, click "submit"

Repeat these steps for every student that needs to be Administratively Dropped. 

In order to gain required administrative approvals the Health Professions, Health, PE, and Athletics division requests that all Clinical and Co-op affiliation agreements be submitted through the Contract Request form, which is accessed through the button below.

DID YOU KNOW?

Affiliation agreements represent a binding, legal agreement for providing clinical instruction at locations outside Lane Community College (clinics?).  These legal documents are required by Lane Community College to indemnify its students and faculty.  It is necessary for the agreement to be fully executed with original signatures and dated by both the administrative clerk of Lane Community College and the affiliating site to be considered complete. Students may not attend a clinical site without a current, fully executed affiliation agreement in place, unless it is for observational purposes only and the experience/affiliation is in line with that program's rules of accreditation or board approval. 

LCC develops a template for formal clinical affiliation agreements "contracts" with partnering institutions which define the responsibilities of each institution with respect to objectives of the training experience, facilities, faculty supervision, and evaluation of students and support staff. Some agreements may outline activities that can or cannot be done and/or the level of supervision required for such activities.

Clinical & co-op affiliation agreement /contract Request Form 

Supporting Document Instructions

The form will prompt you to attach a document. This document should include at least one of the following:

1. A clinical or co-op affiliation agreement template formatted with the name and address of the clinical or co-op affiliate, (AKA 'site'), and desired term dates.

2. Attach a document or email thread with the same information as in #1

At times, a partner institution will want to use their own form or make substantial changes to ours. These must be carefully reviewed by faculty, PC, and legal council.

Other Document Submittals

Please use the Contract Request form if you receive a document related to a college clinical or co-op affiliation contract/agreement. If you are having issues then you can submit your documents to hpcontracts@lanecc.edu. Admin staff will upload the documents. 

"HELP! My contract/agreement is different than described!" Don't see what you need? 

Use the button below.

Contract Agreement Request Form

Any Questions?

Questions regarding contract/agreements should be directed to hpcontracts@lanecc.edu

Employee Toolkit

The Health Professions, Health, PE, and Athletics division requests that all purchases be submitted through the purchase request form, which is accessed through the button below.

Purchasing Request Form

Supporting Document Instructions

The form will prompt you to attach a document. This document should include at least one of the following:

1. A document with links to the products. Download the document and enter your information.

2. Attach a website link directly onto the form. 

3. A quote from the company (it is not necessary to get your own quote, but if you have one, then we will take it.

Other Document Submittals

HPHPE Admins should be making most of the purchases, but if you receive a document related to a college purchase, then you can submit that to hppurchasing@lanecc.edu.

Any Questions?

Purchasing: Questions regarding purchasing should be directed to hppurchasing@lanecc.edu

Budget: Questions regarding program budget should be directed to shawe@lanecc.edu

Submission forms and dates

Spring 2026

Due by end of week 1 of term, April 3rd, 2026

Syllabus Submission Form (Spring 2026) Form opens in new tab.

Syllabi Related College Online Policy and Procedure System (COPPS):

Course Syllabus Information, Procedure

All instructors shall, during the first week of the term, give a course syllabus for each class to all students and to the division chair. The course syllabus shall include outcomes specified on the Course Outline approved by the Curriculum Committee and the course description approved by the Oregon Department of Community Colleges and Workforce Development as it is printed in the current Lane Catalog. The course syllabus shall include, at a minimum, the following information:

1. The course title, number, approved catalog description, date, and instructor's name; 

2. The instructor's office hours (see Instructor Hours on Campus); 

3. The course objectives; 

4. The instructor's grading policies; 

5. The attendance policies for the class; 

6. The general assignments; 

7. A list of the textbook(s) and reference materials used in the course; 

8. The teaching methods used by the instructor; and 

9. Accessibility Notification (see Disabilities: Accessibility Notification). 

The division chair shall ensure that students have received course syllabi and will maintain a file of current course syllabi in the department.

 Syllabus Access Statement, Procedure

A access statement is to appear on every class syllabus and may be posted in department offices or classrooms. Font should be 12-point or larger and easy to read.

Accessibility and Accommodations:

Lane Community College (LCC) is dedicated to providing inclusive learning environments. The Center for Accessible Resources (CAR) coordinates all academic accommodations for students at LCC. If you anticipate or experience academic barriers due to a disability, to request assistance or accommodations, contact the Center for Accessible Resources (541) 463-5150 or accessibleresources@lanecc.edu.

Please be aware that any accessible tables and chairs in this room should remain available for authorized students who find that standard classroom seating is not usable.

Office Hours, Policy

Contracted faculty will be generally available, e.g., responding to email, holding office hours, or otherwise communicating with students, whether in-person or online, every day of the work week. Instructors (contracted and Part-time) will have at least one scheduled office hour each week for each section taught, not to exceed 5 hours per week if more than five sections are taught. Instructors teaching less than 1.0 FTE (contracted and Part-time) will hold scheduled on-campus office hours no less than one day per week, unless teaching entirely online. Efforts shall be taken to schedule office hour/s at a time convenient for students enrolled in the class section, with consideration to program scheduling. Any exceptions to the above practices must be approved in writing each academic year by the division or department dean or director.

An office hour is a pre-determined and published 50-minute time slot when an instructor is available to meet with students. An office hour may be held face-to-face or via synchronous online communication (including chat, video conference, etc.).

Step 1

Request Approval

Pre-Travel Request Form 

Click on the button above to Submit this form to request travel authorization from our division dean.

Step 2

Arranging Travel

If approved, then procurement will reach out to confirm details for travel. Procurement will purchase and arrange travel.
 

Step 3

Facilitate Reimbursement

Travel Reimbursement Form

Submit this form to facilitate reimbursement for travel previously approved by our division dean.