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Classified
Classification Descriptions
Classification Review Process
The Employee's Guide to the Classification Review Process
Preparing the Application:
Forms are available in the Classified Forms section of the HR Forms Library.
- Complete Part I of the Classification Review form.
- Complete a Job Description Questionnaire (JDQ). Please refer to your copy of the most recent JDQ for your position as you complete this step. If you can't locate your copy of this form, contact Human Resources for assistance.
- Send or deliver the completed Classification Review form and job description questionnaire to Human Resources with a copy provided to your supervisor.
- Deadlines for submitting a reclassification are April 1 and October 1.
The Review Process:
- Human Resources will verify receipt of the completed classification review form and job description questionnaire by the immediate supervisor and will obtain statements of agreement and/or disagreement. The immediate supervisor has ten working days to return the completed review form and questionnaire to Human Resources. The immediate supervisor shall consult with the respective Associate VP or VP and the VP of Human Resources and Labor Relations during the ten (10) working days. The VP of Human Resources and the Union President, or designee, shall be ex-officio members of each reclassification team.
- The request will be assigned to a team of classification specialists within Human Resources. The review process is designed to be completed within forty-five (45) working days of the initial receipt. (This could be extended by an additional twenty (20) working days if a new or revised classification must be written. You will be notified in writing if an extension is necessary.)
- A member of the classification study team will contact both you and your supervisor to set up reclassification meetings.
- Human Resources will notify you in writing of the results of the classification review. The allocation decision will include an explanation of the decision and a copy of the supervisor's comments. If the request is denied, you will be notified of your appeal rights and provided with a copy of the classification appeal form.
The Appeal Process:
If you, your supervisor, or the union should decide to appeal Human Resources' decision, you will have ten (10) working days from the date you receive written notification of the classification allocation decision to return the appeal form to Human Resources (an extension may be provided for an employee who is on approved leave). Human Resources will notify you to verify receipt of the appeal form, and the date of the scheduled appeal hearing. The Joint Review Committee (JRC) will consider your appeal. You will receive written notification of the committee's decision within twenty (20) working days from the date of receipt of the appeal form, including a reason for upholding or overturning the initial classification allocation decision.
Effective Date for Pay Changes:
Reclassification applications must be submitted by April 1 or October 1 of each calendar year, and these dates shall be considered the effective dates of the reclassification request.
Please refer to the COPPS procedure for additional details on reclassification of classified positions.
Classified Step Advancement for An Advanced Degree
Per Article 19.8, classified employees who earn relevant degrees while employed at the College may be eligible for a step advancement. To qualify for step advancement the degree needs to be higher than your current classification's minimum qualification and needs to be awarded/conferred on 7/1/2023 or after.
Examples:
A Project Coordinator 1’s minimum qualification is a Bachelor’s degree so to qualify for a step advancement you would need to complete a Master’s or higher in a relevant field to your position.
An Administrative Support Specialist’s minimum qualification is a high school diploma or equivalent. To qualify for a step advancement you would need to complete an Associate’s degree or higher in a relevant field for your position.
For every advanced degree above the minimum qualification, you may receive a step and the step can only be applied once per level of degree (i.e. Associate’s, Bachelor’s, Master’s, etc.).
Upon completing your advanced degree, please complete the Classified Step Advancement Request for an Advanced Degree form and upload a copy of your transcripts reflecting your degree conferral date.
If unsure if your degree is relevant, use the form above to allow the recruitment team to evaluate it.
The Recruitment Team is available to answer any questions.
Faculty
Management and Management Confidential
Management Classification Review Process
Please refer to the COPPS procedure for details on reclassification of management positions.