DEGREE EVALUATOR 1
#C2002
Pay Level 12
Purpose of Classification:
Responsible for the evaluation, interpretation and articulation of transcripts and degrees within the guidelines and policies established by the college, accrediting agencies, and Department of Education. Create transparency for a student’s educational pathway by updating our degree audit software as the curriculum changes. Communicate with departments to assess degree audit results and create solutions to help students graduate. Provide expertise, guidance, and training to departments, deans, and committees regarding substitutions/waivers, issues with degree programs over the academic year, and department expertise on designated committees. The Degree and Transcript Evaluator 1 is the decision-making body who awards the degree and is entrusted with the responsibility of ensuring integrity in this process.
Work is performed in accordance with the College’s mission, vision, and core values.
Essential Functions:
Perform degree audits and award degrees when applicable to ensure accuracy in requirements that result in a degree completion. This requires collaboration with faculty and staff on outcomes and critical thinking to create solutions if degree requirements are not met. Use of software such as myGradPlan (Degreeworks) to audit the degrees and Ellucian Banner to award them. Responsible for determining whether a student has met all the requirements to graduate, resulting in a credential at our institution.
Review, assess, and articulate transcripts from other institutions to determine how they fit into Lane Community College’s degree programs while maintaining compliance with college and state requirements as well as industry standards. This process includes use of software such as Ellucian Banner and TES (Transfer Evaluation System). Process a high volume of transcripts, at a high level of professional judgment and critical thinking.
Evaluate transcripts consistently and accurately across departments is critical to the student experience, success in the classroom, and integrity of the institution. Make decisions that affect students meeting the right pre-requisite requirements as well as equivalencies to meet graduation requirements; this process also requires the assessment follows the college, state, and Department of Education policies.
Scan and properly index incoming transcripts to be applied to a student’s record and viewed by students and staff. Scanning and indexing requires the use of multiple systems.
Process student requests to update their program of study. Review and adjust manually requests while maintaining compliance with financial aid and college policies. Guide and train academic advisors on the policies for changing a student’s program and the process that must be followed.
Respond to student and staff inquiries though multiple systems.
Approve or deny exceptions/substitutions sent by advisors, program coordinators and Deans, which adjust the requirements of a degree while ensuring that policies set by the institution and state are maintained.
Lead and organize work for ARRC and participate in other committee work on campus as needed.
Actively demonstrates Lane's core value of Diversity by modeling and ensuring diversity and cultural competency (respect, inclusiveness, reflecting, valuing and welcoming of cultural differences) in all position responsibilities regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veterans status, nationality, age, origin, first language, geographic location, communication style or work style or status.
Works within the applicable College and departmental policies, procedures, and priorities; and in accordance with the College’s mission, vision, and core values.
Does related work as required.
Minimum Qualifications:
A Bachelor’s with coursework in education, curriculum, human development, human resources, business or liberal arts is required currently. One (1) year of related student records and transcript evaluation experience, which included considerable public contact, is also required
Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Knowledge, Skills, and Abilities:
Knowledge of: College and High school degree requirements and curriculum; Oregon Transfer programs; special program and certificate requirements; financial aid and veteran’s program requirements pertaining to degree programs; college, state, and Department of Education policies related to degree programs; and databases and data entry
Skill in: Matching courses from other institutions and the military to college requirements; appropriately evaluating transcripts and military training records; evaluating progress toward degree or program requirements; accurate and efficient data entry; active listening and problem-solving techniques; and research and data analysis.
Ability to: learn and follow procedures for waiving course requirements or substituting course work; organize and prioritize workload; keep accurate records and maintain confidentiality; produce a high volume in a short timeframe; work under stress; train others; provide clear communication; proof and perform quality assurance checks; apply the knowledge of programs and requirements and provide students with accurate advice and appropriate referral; communicate effectively verbally and in writing; communicate with internal and external contacts about complex and technical areas of curriculum content; communicate information to students from a variety of socioeconomic backgrounds; strong customer service skills; operate office equipment, including computer, fax, scanner, and phones; research interpret, and apply complex written directives, guidelines, and policies; focus on the details that are critical for successful assistance in student progress to degree, and also to rise above those details, to be able to take a more global perspective in identifying problem areas, issues, and in suggesting solutions; diffuse an emotional or tense situation and offer viable solutions; work with diverse academic, cultural, and ethnic backgrounds of community college students and staff; and analyze and communicate complex technical and academic information in a clear and understandable manner.
Physical Demands:
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
While performing the essential functions of these positions, employees in this classification are frequently required to sit, stand, walk, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and handle, control and manipulate objects. Manual dexterity and coordination are required for over half of the daily work period, which is spent sitting while operating usual office equipment and driving. Work involves concentrated mental and visual attention for sustained periods of time. Positions in this classification require mobility including the ability to lift and/or move materials under 5 lbs. daily, 5-25 lbs. occasionally, and over 30 lbs. rarely. This position requires both verbal and written communication abilities.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of these positions, employees in this classification are primarily working indoors in an office environment. The noise level in the work environment is usually moderate and lighting is adequate.
Work requires daily attendance at the designated working location.
Tools and Equipment Used:
In performing the essential functions of the position, the following tools and equipment may be used: laptop and desktop computers, various computer hardware and software, copiers, printer, scanners, fax machine, telephones, and other related tools and equipment.
Supervision:
Reports to and works under the general direction of the Registrar. Work is performed independently according to established program or degree requirements, College procedures and professional judgment. Positions in this class are responsible for establishing their own work procedures and priorities within broad guidelines. Many job assignments are self-generated based on knowledge of work processes and results that must be achieved. Work is performed independently based on previous knowledge and professional judgment according to local, state and federal regulations, applicable laws, and college policies. Work results are evaluated periodically by manager to assess results obtained and for conformance to overall program goals and professional standards.
Positions in this classification may have the responsibility to assign task, provide priorities, train and monitor the work of other staff. Some positions may plan, assign, approve, instruct, set priorities and schedule the work of staff in the absence of the supervisor. Positions may also have substantial input into performance evaluations and hiring decisions.
5/26/99
Updated 11/2022