RRDS Distance Education, Learning Records

Records Retention & Disposition Schedule

Distance Education / Learning Records

Schedule Number: 166-450-0030


Distance Education Records
Schedule Number: 166-450-0030 (1)

Records are used to facilitate the production and presentation of courses by mail, television, video tape, computer modem, Ed-net, online media, and other electronic means. The tele-courses may be conducted by college instructors or produced, leased, and licensed by others via satellite or other means of transmission or broadcast. The records
may include but are not limited to:

(a) License agreements concerning the acquisition of the material and the services provided by vendors such as wireless cable operators. License agreements may contain vendors' terms of use, copyright provisions, and related documentation.

Retention: 6 years after expiration
Disposition: transfer to Records Center, destroy
Responsible unit: creating office or department

(b) Other records: 
Annual statistical and narrative reports and summaries about enrollment, growth, and trends in distance education,
Correspondence,
Course lists,
Evaluations and surveys,
Marketing records,
Teachers' lists.

Retention: 5 years
Disposition: transfer to Records Center, destroy
Responsible unit: creating office or department


FCC License Records
Schedule Number: 166-450-0030 (2)

Records document the process of obtaining licenses for television, wireless, radio, and mobile communication frequencies from the Federal Communication Commission (FCC). Records may include but are not limited to:

Applications, 
Contract approval records,
Correspondence, 
Excess capacity agreements,
Legal options, 
Licenses,
Related documentation.

Retention: 6 years after expiration
Disposition: transfer to Records Center, destroy
Responsible unit: creating office or department