Information Technology: Non-staff Email Accounts

Type
Procedure
Category
Technology
Department
Information Technology
Phone
(541) 463-3341
Contact
Fred Rankin
Email
rankinf@lanecc.edu
Responsible Executive Authority
Vice President of Information Technology
Date Adopted
Date Last Reviewed

Purpose

The purpose of this procedure is to document the process for requesting and managing a non-staff email account. This procedure does not apply to employees of the college. It is intended for students and any other non-staff that have a long term business need for an LCC email account.

Narrative

Process

  1. Requests must be initiated by a manager.
  2. The manager becomes the responsible party for the account.
  3. Send requests to helpdesk@lanecc.edu
  4. Include in the request:
    1. The business reason that an email account is required.
    2. The name and phone number of the person getting the account.
    3. A statement that the person getting the account has read the college Information technology: Technology Use Rights and Responsibilities Policy.

Account Removal

  1. The manager of department admin responsible for the account will send an email to helpdesk@lanecc.edu for removal of the account
  2. The IT department will send a warning 30 days prior to deleting the account.