Purpose
The purpose of this procedure is to provide a mechanism for the reporting of concerns for public safety. If you witness anyone in the act of violating any law, you should notify Public Safety immediately:
- 24/7 Non-Emergency Contact (to reach an officer) - (541) 463-5558
- 24/7 Emergency - (541) 463-5555
- Fax (541) 463-4757
- Location: Building 12, Room 201
There are multiple options for reporting concerns and requesting an investigation after the fact:
- In person: We encourage you to notify your supervisor or anyone in Human Resources;
- By phone: 541-463-5115
- Online: The complaint reporting form or via email: turnerms@lanecc.edu
- In writing: Any concern may be submitted in writing via a written statement and provided to HR.
Lane Community College seeks to maintain a safe working and learning environment for all employees and students. If you have questions about this procedure: please contact Shane Turner turnerms@lanecc.edu in the Human Resources department (Bldg 3).
Narrative
All complainants shall receive a confirmation email after submittal and all complaints received shall be investigated, regardless of the way in which they are submitted. Any investigative interviews with represented employees shall include the offer of union representation. Upon completion of the investigation, a fact-finding report shall be produced by HR and sent to the appropriate Vice President who will render a decision. Decisions affecting an employee’s continued employment may be appealed to the President.
Retaliation
Retaliation against the complainant or any person who participates in the complaint process is expressly forbidden. The College will safeguard the complainant's rights against retaliation by taking prompt and appropriate corrective action when necessary. An individual who is subjected to retaliation (e.g. threats, intimidation, reprisals, or adverse employment or educational actions) for having made a report in good faith under this procedure, for having assisted someone with a report, or for having participated in any manner in an investigation or resolution of a report, is encouraged to make a report of retaliation under this procedure using this procedure.
Given the sensitive nature of making such a complaint, the College will ensure that additional precautions are taken to protect the safety of the complainant. If requested by the employee, this can include an offer to meet and consult, with the goal of reaching mutual agreement of the College, their designated representative, and the complainant to address safety concerns.
Confidentiality
All complaints that are submitted pursuant to this procedure will be maintained with confidentiality to the degree possible and as limited by applicable laws and collective bargaining agreements.
Anonymous Complaints
All complaints are reviewed and handled with care and concern for our employees. If a concern is reported anonymously, it will be reviewed to the extent possible. However, anonymous complaints may affect the College’s ability to investigate and respond effectively.
Timing
The amount of time required to completely investigate a complaint under this procedure will vary based upon the facts and circumstances of the complaint, HR will complete the investigation as expeditiously as possible.