Classified Professional Development Reimbursement Programs

Professional Activities Funding

Next Deadline for Applications:

Tue., Oct. 10, 2023, at 11:59 PM.

Important Changes: 

  • Prior approval is required. Applications for past activities will not be considered.
  • Hotel stays are limited to the negotiated conference hotel rate or per diem hotel rate. The hotel rack rate cannot be reimbursed. Book early to secure the lowest rate.
  • Professional development funds are eligible for classified employees' out-of-pocket expenses only. 
  • Departments are not eligible for reimbursement.

We're here to help you grow as a person and employee! Our Classified Professional Development fund can assist you as a classified professional to attend and participate in professionally relevant conferences, workshops, courses, and memberships. 

However, departments should be the first resource for professional development funding, particularly when the training provides or enhances skills relevant to the department's function or employee's current position. When department funding is not possible, please apply for the Classified Professional Development fund (application links below).

If you're a new contracted or part-time classified employee, you're eligible for funding once you've completed your initial trial service. We review applications monthly and give awards on a first-come, first-served basis depending on the availability of funding.

Please try to keep travel costs down. CPD funds are limited and we want to be able to maximize funding to benefit as many classified professionals as possible. If your expenses are less than your award amount, you will be reimbursed for the actual amount of your expenses.

Provided that funding is available, you are eligible for up to $3,900 per fiscal year. The maximum per activity/term is usually $975.00 and there are department maximums to consider, see below for details.

Professional activity funds can cover registration fees, transportation, lodging, meals/incidental expenses, tuition, and membership cover registration fees, transportation, lodging, meals/incidental expenses, and tuition.

Effective Oct. 1, 2023, you must submit your application before the activity begins in order to be considered. Your application does not need to be approved prior to the activity, just submitted. Applications for past events will not be considered.

After you apply, we will contact you within five business days of the committee meeting date for that submission deadline to approve, deny, or request additional information/clarification. For example, if you apply for funds on March 14, note the deadline of March 12, then your application will be reviewed on April 17, and you can expect to receive an email the following week no later than April 24. Please contact with questions. 

Application Deadlines and Committee Meeting Dates 

Submission Deadlines: the second Tuesday of every month (at 11:59 pm) Approval dates/Committee Meetings: the third Wednesday of every month
Tue., Sep. 12, 2023 Wed., Sep. 20, 2023
Tue., Oct. 10, 2023 Wed., Oct. 18, 2023
Tue., Nov. 14, 2023 Wed., Nov. 22, 2023
Tue., Dec. 12, 2023 Wed., Dec. 20, 2023
Tue., Jan. 9, 2024 Wed., Jan. 17, 2024
Tue., Feb. 13, 2024 Wed., Feb. 21, 2024
Tue., Mar. 12, 2024 Wed., Mar. 20, 2024
Tue., Apr. 9, 2024 Wed., Apr. 17, 2024
Tue., May 14, 2024 Wed., May 22, 2024


Classified Professional Development Team: 

Monica Hancock, CPD Coordinator (Human Resources)
Patsy Slaughter (Specialized Support Services)
Tami Hill (Workforce Development)
Claire Graman (Marketing/Public Relations)
Zsuzsanna Malek (Academic Learning Skills)

How Professional Development Funds Can be Used

Pursue a Degree or Certificate program (long- and multi-term programs)

  • Reimbursement for individuals up to $975 for terms lasting 12 weeks or less and up to $1300 for terms lasting more than 12 weeks.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money).
  • Classes taken during normal work hours must be approved by a direct manager.
  • Grades or proof of certification required for reimbursement.

Take a Class 

  • Reimbursement for individuals up to $975 regardless of class length.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money).
  • Classes taken during normal work hours must be approved by a direct manager.
  • Grades required for reimbursement.

Attend a Conference, Workshop, Seminar, or other Short-term Training 

  • Reimbursement for individuals up to $975 per activity.
  • Applicable to registration fees, per diem hotel accommodations, per diem meals & incidentals (M&IE), parking, and mileage. Mileage is reimbursable at 0.655 through the end of 2023. See GSA per diem rates for hotel and M&IE maximums.
  • Only the most economical mode of transportation can be reimbursed.
  • Meals that are offered at the event must be deducted from meal reimbursement whether or not you avail yourself of them.
  • Only the most economical parking option can be reimbursed (valet parking is not eligible).

Membership, Subscription, Fellowship, Professional Licensure, and Certification Dues and Fees

  • Reimbursement for individuals up to $975 per fee.
  • Applicable to fees and dues.

Funds Cannot Be Used for:

  • Required training, either by outside agencies, employment contracts, or the employee's department.
  • Tools, computers, supplies recommended or required for courses.
  • Courses involving sports, games, or hobbies, unless required for employee's degree program.
  • Health- and wellness-related activities.


If your request for funds is approved, reimbursement requests should be made within seven days of activity completion using the Classified Professional Development Reimbursement Request form link:

You can sign up for reimbursement through College Finance's reimbursement direct deposit (different from Payroll direct deposit) using this link:

Departments are not eligible for reimbursement. 

Deadline for Reimbursement Requests

You should request reimbursement within seven days of completion of the activity except for the month of June when requests must be received no later than June 7. Unfortunately, we cannot grant reimbursement requests for activities and expenses from the previous fiscal year.



Professional membership, subscription, fellowship, and certification fees (not certification programs). 

Training and short-term courses
Conference, single course, workshop, seminar, and expo

Long- or multi-term courses/advanced studies
Degree and Certifications 

If you have any questions, please contact Monica Hancock at 541-463-5111 or