Classified Professional Development Reimbursement Programs

CPD Reimbursement Programs

CPDT logo

Classified Professional Development (CPD) funds help eligible classified employees pay for professional development that enhances their contribution to Lane. Funds are subject to availability and allocated on a first-come, first-served basis. Submit your application ASAP!

How Professional Development Funds Can be Used

Pursue a Degree or Certificate

  • Reimbursement for individuals up to $975 for terms lasting 12 weeks or less and up to $1300 for terms lasting more than 12 weeks with a maximum yearly reimbursement of $3900. There is no department limit for this fund.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money) are applied.
  • Must be related to and enhance contribution to Lane.
  • Classes taken during normal work hours must be approved by a direct manager.
  • Late payment fees can not be reimbursed.

Take a Class 

  • Reimbursement for individuals up to $975 regardless of class length with a maximum annual reimbursement of $3900. There is no department maximum for this fund.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money) are applied.
  • Must be related to and enhance contribution to Lane.
  • Classes taken during normal work hours must be approved by a direct manager.
  • Late payment fees can not be reimbursed.
  • Due to limited funding, the employee's department should be the first resource for funding necessary training.

Attend a Conference, Workshop, Seminar, or other Training 

  • Reimbursement for individuals up to $975 per activity with a maximum yearly reimbursement of $3900. There is also a yearly department maximum of $3900.
  • Applicable to registration fees, per diem hotel accommodations, per diem meals & incidentals (M&IE), parking, and mileage. Mileage is reimbursable at 0.625 for FY23. See GSA per diem rates for hotel and M&IE maximums. Receipts for M&IE are not required.
  • Must be related to and enhance contribution to Lane.
  • Due to limited funding, the employee's department should be the first resource for funding training.

Membership, Subscription, Fellowship, Professional Licensure, and Certification dues and fees

  • Reimbursement for individuals up to $975 per activity with a maximum yearly reimbursement of $3900. There is also a yearly department maximum of $3900.
  • Applicable to fees and dues.
  • Must be related to and enhance contribution to Lane.
  • Late payment fees can not be reimbursed.

CPD Funds Cannot Be used for:

  • Mandated training, either by outside agencies, employment contract, or employee's department.
  • Tools, computers, and/or supplies recommended or required for classes.
  • Courses involving sports, games, or hobbies, unless required for employee's degree program.
  • Health- and wellness-related activities.

Reimbursement Requirements 

Degree programs - The essay question in the application should address how the degree will benefit the employee and how it will enhance their contribution to Lane. Upon approval, reimbursements will be processed upon receipt of account detail and grades following each term; passing grades are required for reimbursement. Documentation can be emailed to cpdt@lanecc.edu.

Certificate programs - Upon approval, reimbursements will be processed upon receipt of invoice, proof of payment, and certificate. 

Classes - Upon approval, reimbursements will be processed upon receipt of account detail and grades; passing grades are required for reimbursement. Documentation can be emailed to cpdt@lanecc.edu.

Conferences, workshops, seminars, or other training - Upon approval, reimbursements will be processed upon receipt of invoice and proof of payment. 

Membership, Subscription, Fellowship, Professional Licensure, and Certification dues and fees - Upon approval, reimbursements will be processed upon receipt of invoice and proof of payment. 

Department vs Employee Reimbursement 

For reimbursements to the employee, a check request will be processed. Paper checks can take up to four weeks to be received and do sometimes get "lost." Direct Deposit for reimbursements (different than Payroll direct deposit) can be requested here. Direct deposit can take a few weeks to be set up.

For reimbursements to departments, funds will be transferred to the department FOAP. A transfer will be submitted upon receipt of the invoice, full FOAP number, and a snapshot from Express Lane or Banner showing the expense. 

Applications and Documentation 

If a pre-approval is granted and the required documentation is obtained at a later date, documentation can be emailed to cpdt@lanecc.edu. 

If reimbursement is requested after activities have been paid for, the required documentation for reimbursement can be uploaded to the application.

Deadlines 

Reimbursement documentation is requested within 7 days of completion of activity, class, or payment of dues/fees. Except for the month of June when documentation is needed no later than June 7, if possible. Reimbursements should be debited from the fiscal year in which the expense occurred. Reimbursement requests for activities and expenses from the previous fiscal year will not be granted. 

Eligibility

  • .500 FTE or higher classified employees who have completed their initial trial service. This is usually six months of FTE employment. See Classified Union Contract for exceptions.
  • Less than .500 FTE classified employees (C3/timesheet) who were hired through a documented and competitive hiring process and have completed at least 520 hours of work.

Apply today!

Application for Workshops, Seminars, Single courses, Memberships, Certification fees, etc. 

Application for Advanced Degrees and Certification Programs

If you have any questions, please do not hesitate to reach out to cpdt@lanecc.edu.