Classified Professional Development Reimbursement Programs

Professional Activities Funding

Next Deadline for Applications: Tuesday, Aug 13, 2024, at 11:59 PM.

Important Changes: 

  • Applications must be received prior to the activity start date. Applications for past activities will not be considered.
  • Hotel stays are limited to the negotiated conference hotel rate or per diem hotel rate for that city/area. The hotel rack rate cannot be reimbursed. Book early to secure the lowest rate.
  • Professional development funds are eligible for classified employee's out-of-pocket expenses only. 
  • Departments are not eligible for reimbursement.

We're here to help you grow as a person and employee! Our Classified Professional Development fund can assist you as a classified professional to attend and participate in professionally relevant conferences, workshops, courses, and memberships. 

However, departments should be the first resource for professional development funding, particularly when the training provides or enhances skills relevant to the department's function or employee's current position. When department funding is not possible, please apply for assistance through the Classified Professional Development fund. Application links are at the bottom of this webpage. 

If you're a new contracted or part-time classified employee, you're eligible for funding once you've completed your initial trial service. We review applications monthly and give awards on a first-come, first-served basis.

Please try to keep travel costs down. CPD funds are limited and we want to be able to maximize funding to benefit as many classified professionals as possible. If your expenses are less than your award amount, you will be reimbursed for the actual amount of your expenses.

Provided that funding is available, you are eligible for up to $1950 per fiscal year. This is also the maximum reimbursment per department. The maximum per department is $1950 per year.  

Applications must be submitted before the activity begins in order to be considered. Your application does not need to be approved prior to the activity, just submitted. Applications for past events will not be considered.

After you apply, we will contact you within five business days of the committee meeting date for that submission deadline to approve, deny, or request additional information/clarification. Please contact Monica Hancock, at or x5111 with questions. 

Application Deadlines and Committee Meeting Dates 

Submission Deadlines: the second Tuesday of every month (at 11:59 pm) Approval dates/Committee Meetings: the third Wednesday of every month
Tue., Jul. 9, 2024 Wed., Jul. 17, 2024
Tue., Aug. 13, 2024 Wed., Aug. 28, 2024
Tue., Sep. 10, 2024 Wed., Sep. 25, 2024
Tue., Oct. 8, 2024 Wed., Oct. 23, 2024
Tue., Nov. 12, 2024 Wed., Nov. 20, 2024
Tue., Dec. 10, 2024 Wed., Jan. 1, 2025
Tue., May 14, 2024 Wed., May 22, 2024



Classified Professional Development team:

Monica Hancock, Human Resources (CPD Coordinator)
Patsy Slaughter, Specialized Support Services (RAOC Coordinator)
Tami Hill, Workforce Development
Kari Teem, Academic Support & Innovation Division
Zsuzsanna Malek, Academic Learning Skills
Claire Graman, Marketing (Marketing Consultant)

How Professional Development Funds Can be Used

Pursue a Degree or Certificate program (long- and multi-term programs)

  • Reimbursement for individuals up to $975 for terms lasting 12 weeks or less and up to $1300 for terms lasting more than 12 weeks.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money).
  • Classes taken during normal work hours must be approved by a direct manager.
  • Grades or proof of certification are required for reimbursement.
  • Degree and certification programs are funded by the Advanced Studies fund.

Take a Class 

  • Reimbursement for individuals up to $975 regardless of class length.
  • Applies to out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money).
  • Classes taken during normal work hours must be approved by a direct manager.
  • Grades are required for reimbursement.
  • Courses are funded by the Advanced Studies fund.

Attend a Conference, Workshop, Seminar, or other Short-term Training 

  • Reimbursement for individuals up to $650 per activity.
  • Applicable to registration fees, per diem hotel accommodations, per diem meals & incidentals (M&IE), parking, and mileage. See GSA per diem rates for hotel and M&IE maximums.
  • Only the most economical mode of transportation can be reimbursed.
  • Meals that are offered at the event must be deducted from meal reimbursement whether or not you avail yourself of them.
  • Only the most economical parking option can be reimbursed (valet parking is not eligible).
  • Funded by the Professional Development fund.

Membership, Subscription, Fellowship, Professional Licensure, and Certification Dues and Fees

  • Reimbursement for individuals up to $650.
  • Applicable to fees and dues.
  • Funded by the Professional Development fund.

Funds Cannot Be Used for:

  • Required training, either by outside agencies, employment contracts, or the employee's department.
  • Tools, computers, supplies recommended or required for courses.
  • Courses involving sports, games, or hobbies, unless required for employee's degree program.
  • Health- and wellness-related activities.



If your request for funds is approved, you will receive an award email within five business days of the committee meeting date for that submission deadline. It will include a link to the Classified Professional Development Reimbursement Request form link: Reimbursement requests should be made within seven days of activity completion. Proof of payment that includes your name, name of the expense, date of payment, and amount paid or a zero balance. Mileage and transportation/parking fees less than $75 do not require receipts. 

Advanced studies reimbursements require a copy of the course/s grades as proof of completion, emailed to at the time of your reimbursement request. 

You can sign up for direct deposit through College Finance's reimbursement direct deposit form (different from Payroll direct deposit) using this link:

Departments are not eligible for reimbursement. 

Deadline for Reimbursement Requests

You should request reimbursement within seven days of completion of the activity except for the month of June when requests must be received no later than June 7. Unfortunately, we cannot grant reimbursement requests for activities and expenses from the previous fiscal year.


Professional membership, subscription, fellowship, and certification fees (not certification programs). 

Training and short-term courses
Conference, single course, workshop, seminar, and expo

Long- or multi-term courses/advanced studies
Degree and Certifications 

If you have any questions, please contact Monica Hancock at 541-463-5111 or