RRDS Public Safety Records

Records Retention & Disposition Schedule

Public Safety Records

Schedule Number: 166-450-0095


Officer Notebooks
Schedule Number: 166-450-0095 (1)

Notes written by officers during the course of a shift that may pertain to
contacts, incidents, unusual circumstances, and other subjects. Information may include names, dates, times, vehicles, activities, locations, and related data. 

Retention: 2 years
Disposition: destroy
Responsible unit: Campus Public Safety

NOTE: Confidentiality of Records

  • Information may be exempt from public disclosure per ORS 192.502 (2).
  • If the records contain confidential information, they must be destroyed by pulping, shredding, or incineration.
  • SEE: Access & Confidentiality for more details.

Parking Records
Schedule Number: 166-450-0095 (2)

Records document the issuance of permits and citations for on-campus
parking. Records may include but are not limited to:

Annual permit cards,
Appeal petitions,
Citations,
Parking permits reports,
Temporary permits,
Related documentation and correspondence.

Retention: 2 years
Disposition: destroy
Responsible unit: Campus Public Safety


Vehicle Pool Inspection Records
Schedule Number: 166-450-0095 (3)

Records document daily safety inspections of college Public Safety owned vehicles. Records include but are not limited to annual motor vehicle inspection reports, and related forms, documentation, and correspondence. 

Retention: 1 year
Disposition: destroy
Responsible unit: Facilities Management and Planning

SEE ALSO: Vehicle Records